Privacy Policy

Effective Date: December 27, 2025

This Privacy Policy explains how Halkyon Ventures Ltd, trading as Homerun Systems (“we”, “us”, “our”), collects, uses, discloses, and protects your personal information when you visit our website homerunsystems.ca or use our marketing automation services.

We are committed to protecting your privacy and complying with applicable data protection laws, including Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA), Canada’s Anti-Spam Legislation (CASL), the UK General Data Protection Regulation (UK GDPR), and the EU General Data Protection Regulation (EU GDPR) where applicable.

1. Data Controller

The data controller responsible for your personal information is:

Halkyon Ventures Ltd
Trading as: Homerun Systems
Registered Address: 124 City Road, London, EC1V 2NX, United Kingdom
Company Registration No: 16651651
Email: hello@homerunsystems.ca
Phone: +1 (236) 506-9332

2. Information We Collect

We collect information in the following ways:

2.1 Information You Provide

Contact information (name, email address, phone number)
Business information (company name, trade/industry, location)
Account credentials when you register for our services
Payment and billing information
Communications you send to us (emails, form submissions, chat messages)
Consultation booking information

2.2 Information Collected Automatically

Device information (IP address, browser type, operating system)
Usage data (pages visited, time spent, click patterns)
Cookies and similar tracking technologies
Referral source and search terms

2.3 Information from Third Parties

Analytics providers (e.g., Google Analytics)
Payment processors
Marketing and advertising partners

3. How We Use Your Information

We use your personal information for the following purposes:

To provide, maintain, and improve our marketing automation services
To process transactions and send related information
To communicate with you about our services, updates, and promotions
To respond to your enquiries and provide customer support
To schedule and conduct consultations
To analyse usage patterns and improve user experience
To comply with legal obligations
To protect against fraud and unauthorised access

4. Legal Basis for Processing (UK/EU GDPR)

For users in the UK and EU, we process personal data under the following legal bases:

Contract: Processing necessary to perform our contract with you or take pre-contractual steps at your request.
Legitimate Interests: Processing necessary for our legitimate business interests, such as improving our services and marketing, where these are not overridden by your rights.
Consent: Where you have given clear consent for us to process your personal data for specific purposes.
Legal Obligation: Processing necessary to comply with our legal obligations.

5. CASL Compliance

We comply with Canada’s Anti-Spam Legislation (CASL). This means:

We only send commercial electronic messages (CEMs) with your express or implied consent
All CEMs clearly identify us as the sender with our contact information
Every CEM includes a clear and prominent unsubscribe mechanism
Unsubscribe requests are processed within 10 business days
We maintain records of consent

You may withdraw your consent to receive CEMs at any time by clicking the unsubscribe link in our emails or contacting us directly.

6. Sharing Your Information

We may share your personal information with:

Service Providers: Third parties who perform services on our behalf (hosting, payment processing, analytics, customer support).
Business Partners: Trusted partners who help us operate and improve our services.
Legal Requirements: When required by law, regulation, or legal process.
Business Transfers: In connection with a merger, acquisition, or sale of assets.

We do not sell your personal information to third parties.

7. International Data Transfers

As a UK-registered company operating in Canada with plans for international expansion, your personal information may be transferred to and processed in countries outside your country of residence, including the United Kingdom and Canada.

Where we transfer personal data outside the UK or EEA, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses approved by the UK Information Commissioner’s Office or the European Commission, or transfers to countries with adequate data protection laws.

8. Data Retention

We retain your personal information for as long as necessary to fulfil the purposes for which it was collected, including to satisfy legal, accounting, or reporting requirements. When determining retention periods, we consider the amount, nature, and sensitivity of the data, the potential risk of harm from unauthorised use or disclosure, and applicable legal requirements.

When your personal information is no longer required, we will securely delete or anonymise it.

9. Your Rights

Depending on your location, you may have the following rights regarding your personal information:

9.1 Rights Under PIPEDA (Canada)

Access your personal information held by us
Request correction of inaccurate information
Withdraw consent (subject to legal restrictions)
File a complaint with the Office of the Privacy Commissioner of Canada

9.2 Rights Under UK/EU GDPR

Right of Access: Request a copy of your personal data.
Right to Rectification: Request correction of inaccurate or incomplete data.
Right to Erasure: Request deletion of your personal data in certain circumstances.
Right to Restriction: Request restriction of processing in certain circumstances.
Right to Data Portability: Receive your data in a structured, commonly used format.
Right to Object: Object to processing based on legitimate interests or for direct marketing.
Right to Withdraw Consent: Withdraw consent at any time where processing is based on consent.

To exercise any of these rights, please contact us at hello@homerunsystems.ca. We will respond within the timeframes required by applicable law.

10. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to collect information about your browsing activities. Cookies are small text files stored on your device that help us improve your experience on our website.

We use the following types of cookies:

Essential Cookies: Necessary for the website to function properly.
Analytics Cookies: Help us understand how visitors interact with our website.
Functional Cookies: Remember your preferences and settings.
Marketing Cookies: Track your activity to deliver relevant advertisements.

You can control cookies through your browser settings. Please note that disabling certain cookies may affect the functionality of our website.

11. Data Security

We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction. These measures include encryption, secure servers, access controls, and regular security assessments.

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee its absolute security.

12. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites. We encourage you to read the privacy policies of any third-party websites you visit.

13. Children’s Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a child, please contact us immediately, and we will take steps to delete such information.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify you of any material changes by posting the updated policy on our website with a revised effective date. We encourage you to review this Privacy Policy periodically.

15. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:

Halkyon Ventures Ltd
Trading as: Homerun Systems
Email: hello@homerunsystems.ca
Phone: +1 (236) 506-9332
Address: 124 City Road, London, EC1V 2NX, United Kingdom

16. Complaints

If you are not satisfied with our response to your privacy concerns, you have the right to lodge a complaint with the relevant supervisory authority:

Canada: Office of the Privacy Commissioner of Canada (www.priv.gc.ca)
United Kingdom: Information Commissioner’s Office (www.ico.org.uk)
European Union: Your local Data Protection Authority

Terms & Conditions